? Preparation of Papers for ICON 2003 Omit author names/affiliations for papers submitted for double-blind review. You can include these later in the final version that will be published. Abstract--These instructions give you guidelines for preparing papers for the ICON 2003 Conference. Use this document as a template if you are using Microsoft Word 6.0 or later. Otherwise, use this document as an instruction set. Download this document from the conference web site, if needed. Convert your paper into PDF format and send it to icon@ee.unsw.edu.au. Define all symbols used in the abstract. Index Terms--About four key words or phrases in alphabetical order, separated by commas (see "Subject Categories" in http://www.ieee.org/web/developers/webthes/index.htm). I. INTRODUCTION T HIS document is a template for Microsoft Word versions 6.0 or later. If you are reading a paper version of this document, please download the electronic file, from www.icon2003.com so you can use it to prepare your manuscript. Do not change the font sizes or line spacing to squeeze more text into a limited number of pages. Please observe the conference page limit is 6 pages. Authors will be charged a fee of US$100 for each additional page, and papers longer than 8 pages will not be accepted. II. PROCEDURE FOR PAPER SUBMISSION Submit your paper using the online submission system at www.icon2003.com by 4 April 2003. In order for your paper to be considered during the review process, it must satisfy the anonymity guidelines (section A below), and the general formatting guidelines described elsewhere in this document. If your paper is accepted and you want it to be published as part of the conference proceedings, then you must also complete a copyright form (section C below), and at least one of the authors must register as a presenter for the conference before July 4, 2003. Future conferences will discriminate against papers written by people who have failed to present papers at past conferences. A. Double-blind review ICON 2003 will use a double-blind review process so that papers will be selected based only on the technical merit of the papers themselves. With double-blind reviewing, not only will the reviewers be anonymous to the authors, but the authors should also be anonymous to the reviewers. To ensure this, papers that are submitted for review must not include author names or affiliations under the title or in footnotes, and must not identify sponsors or acknowledge colleagues who helped with the work. If a paper is accepted, then such identification can be provided in the camera-ready copy prior to publication. Similarly, but more subtlety, authors should not identify themselves through the references that they make. For example, rather than writing In our previous work [1], we … In this paper, we extend that work by ... References [1] My Name: “Great paper” … you should reference your past work in the third person, in the same way that you would reference past work by other authors. For example: In previous work [1], … In this paper, we extend that work by ... References [1] My Name: “Great paper” … B. Preparation of Electronic Figure and Table Files To insert images in Word, position the cursor at the insertion point and either use Insert | Picture | From File or copy the image to the Windows clipboard and then Edit | Paste Special | Picture (with "Float over text" unchecked). Using a scanner, save the images in TIFF format. High-contrast line figures and tables should be prepared with 600 dpi resolution and saved with no compression, 1 bit per pixel (monochrome), with file names of the form "FIG3.TIF" or "TABLE1.TIF." To obtain a 3.45 inch figure (one column width) at 300 dpi, the figure requires a horizontal size of 1035 pixels. Typical file sizes will be on the order of 0.2 MB. Photographs, color figures, and grayscale figures should be prepared with 220 dpi resolution and saved with no compression, 8 bits per pixel (256 color or grayscale). To obtain a 3.45 inch figure (one column width) at 220 dpi, the figure should have a horizontal size of 759 pixels. Experienced computer users can convert figures and tables from their original format to TIFF. Some useful image converters are Adobe Photoshop, Corel Draw, and Microsoft Photo Editor, an application that is part of Microsoft Office 97 (look for C:\Program Files\Common Files\Microsoft Shared\ PhotoEd\PHOTOED.EXE). No matter how you convert your images, it is a good idea to print the TIFF files to make sure nothing was lost in the conversion. For more information on TIFF guidelines, please see http://www.ieee.org/organizations/pubs/authors.html. C. Copyright Form An IEEE copyright form should accompany your final hard copy submission. III. MATH Use either the Microsoft Equation Editor or the MathType add-on for all math objects in your paper (Insert | Object | Create New | Microsoft Equation or MathType Equation). "Float over text" should not be selected. We recommend defining a keyboard shortcut (e.g., ALT+E) to open the equation editor (Tools | Customize | Commands | Keyboard | Insert InsertEquation). A math object is any equation or fragment containing mathematical symbols (including Greek characters, superscripts and subscripts) that appears either in-line (in the flow of normal text) or as a display equation (in its own space between lines of text). IV. UNITS Use either SI (MKS) or CGS as primary units. (SI units are strongly encouraged.) An exception is when English units are used as identifiers in trade, such as "3 in disk drive." Avoid combining SI and CGS units, such as current in amperes and magnetic field in oersteds. This often leads to confusion because equations do not balance dimensionally. If you must use mixed units, clearly state the units for each quantity in an equation. The SI unit for magnetic field strength H is A/m. However, if you wish to use units of T, either refer to magnetic flux density B or magnetic field strength symbolized as . V. HELPFUL HINTS A. Figures and Tables Large figures and tables may span both columns. Place figure captions below the figures; place table titles above the tables. If your figure has two parts, for example, include the labels "(a)" and "(b)" as part of the artwork. Please verify that figures and tables that you mention in the text actually exist. Please do not include captions as part of the figures. Do not put captions in "text boxes" linked to the figures. Do not put borders around your figures. Use the abbreviation "Fig." even at the beginning of a sentence. Do not abbreviate "Table." Tables are numbered with Roman numerals. Figure axis labels are often a source of confusion. Use words rather than symbols. As an example, write the quantity "Magnetization," or "Magnetization, M," not just "M." Put units in parentheses. Do not label axes only with units. As in Fig. 1, for example, write "Magnetization (A/m)" or "Magnetization (Am)," not just "A/m." Do not label axes with a ratio of quantities and units. For example, write "Temperature (K)," not "Temperature/K." Multipliers can be especially confusing. Write "Magnetization (kA/m)" or "Magnetization (A/m)." Do not write "Magnetization (A/m)" because the reader would not know whether the top axis label in Fig. 1 meant 16000 A/m or 0.016 A/m. Figure labels should be legible, approximately 8 to 10 point type. B. References Number citations consecutively in square brackets [1]. The sentence punctuation follows the brackets [2]. Multiple references [2], [3] are each numbered with separate brackets [1]-[3]. When citing a section in a book, please give the relevant page numbers [2]. In sentences, refer simply to the reference number, as in [3]. Do not use "Ref. [3]" or "reference [3]" except at the beginning of a sentence: "Reference [3] shows ..". Fig. 1. Magnetization as a function of applied field. Note that "Fig." is abbreviated. There is a period after the figure number, followed by two spaces. It is good practice to explain the significance of the figure in the caption. This figure was originally created in a graphics program, SigmaPlot. The graph was selected and exported as type TIFF at 600 dpi monochrome. It was then opened in Photoshop, cropped to remove the white border, converted from "Indexed Color" to "Grayscale" and then to "Bitmap," resized to 3.45 inch width (while maintaining proportions), and saved as file FIG1.TIF with no compression. The image file was then inserted into this Word document. For easier ways to handle figures, see Section II.C. Number footnotes separately in superscripts (Insert | Footnote).1 Place the actual footnote at the bottom of the column in which it is cited; do not put footnotes in the reference list (endnotes). Use letters for table footnotes (see Table I). C. Abbreviations and Acronyms Define abbreviations and acronyms the first time they are used in the text, even after they have already been defined in the abstract. Abbreviations such as IEEE, SI, ac, and dc do not have to be defined. Abbreviations that incorporate periods should not have spaces: write "C.N.R.S.," not "C. N. R. S." Do not use abbreviations in the title unless they are unavoidable (for example, "IEEE" in the title of this article). D. Equations Number equations consecutively with equation numbers in parentheses flush with the right margin, as in (1). First use the equation editor to create the equation. Then select the "Equation" markup style. Press the tab key and write the equation number in parentheses. To make your equations more compact, you may use the solidus ( / ), the exp function, or appropriate exponents. Use parentheses to avoid ambiguities in denominators. Punctuate equations when they are part of a sentence, as in (1) Be sure that the symbols in your equation have been defined before the equation appears or immediately following. Italicize symbols (might refer to temperature, but T is the unit tesla). Refer to "(1)," not "Eq. (1)" or "equation (1)," except at the beginning of a sentence: "Equation (1) is ... ." E. Other Recommendations Use one space after periods and colons. Hyphenate complex modifiers: "zero-field-cooled magnetization." Avoid dangling participles, such as, "Using (1), the potential was calculated." [It is not clear who or what used (1).] Write instead, "The potential was calculated by using (1)," or "Using (1), we calculated the potential." Use a zero before decimal points: "0.25," not ".25." Use "cm," not "cc." Indicate sample dimensions as "0.1 cm 0.2 cm," not "0.10.2 cm." The abbreviation for "seconds" is "s," not "sec." Do not mix complete spellings and abbreviations of units: use "Wb/m" or "webers per square meter," not "webers/m." When expressing a range of values, write "7 to 9" or "7-9," not “7~9.” A parenthetical statement at the end of a sentence is punctuated outside of the closing parenthesis (like this). (A parenthetical sentence is punctuated within the parentheses.) In American English, periods and commas are within quotation marks, like "this period." Other punctuation is "outside"! If you wish, you may write in the first person singular or plural and use the active voice ("I observed that ..." or "We observed that ..." instead of "It was observed that ..."). Remember to check spelling. If your native language is not English, please get a native English-speaking colleague to proofread your paper. VI. SOME COMMON MISTAKES The word "data" is plural, not singular. The subscript for the permeability of vacuum is zero, not a lowercase letter "o." The term for residual magnetization is "remanence"; the adjective is "remanent." Do not write "remnance" or "remnant." Use the word "micrometer" instead of "micron." A graph within a graph is an "inset," not an "insert." The word "alternatively" is preferred to the word "alternately" (unless you really mean something that alternates). Do not use the word "essentially" to mean "approximately" or "effectively." Do not use the word "issue" as a euphemism for "problem." Be aware of the different meanings of the homophones "affect" (usually a verb) and "effect" (usually a noun), "complement" and "compliment," "discreet" and "discrete," "principal" (e.g., "principal investigator") and "principle" (e.g., "principle of measurement"). Do not confuse "imply" and "infer." Prefixes such as "non" and "sub" are not independent words; they should be joined to the words they modify, usually without a hyphen. There is no period after the "et" in the Latin abbreviation "et al." The abbreviation "i.e." means "that is," and the abbreviation "e.g." means "for example." An excellent style manual and source of information for science writers is found in [4]-[8]. VII. PUBLICATION POLICY The submitting author is responsible for obtaining agreement of all coauthors and any consent required from sponsors before submitting a paper. APPENDIX Appendices, if needed, appear before the acknowledgment. REFERENCES [1] G. Eason, B. Noble, and I. N. Sneddon, "On certain integrals of Lipschitz-Hankel type involving products of Bessel functions," Phil. Trans. Roy. Soc. London, vol. A247, pp. 529-551, Apr. 1955. [2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed., vol. 2. Oxford: Clarendon, 1892, pp. 68-73. [3] I. S. Jacobs and C. P. Bean, "Fine particles, thin films and exchange anisotropy," in Magnetism, vol. III, G. T. Rado and H. Suhl, Eds. New York: Academic, 1963, pp. 271-350. [4] K. Elissa, "Title of paper," unpublished. [5] R. Nicole, "Title of paper with only first word capitalized," J. Name Stand. Abbrev., submitted for publication. [6] C. J. Kaufman, Rocky Mountain Research Laboratories, Boulder, CO, personal communication, 1992. [7] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, "Electron spectroscopy studies on magneto-optical media and plastic substrate interface," IEEE Transl. J. Magn. Jpn., vol. 2, pp. 740-741, August 1987 [Dig. 9th Annual Conf. Magn. Jpn., p. 301, 1982]. [8] M. Young, The Technical Writer's Handbook. Mill Valley, CA: University Science, 1989. Paper titles should be written in uppercase and lowercase letters, not all uppercase. Avoid writing long formulas with subscripts in the title. Suppress sponsor acknowledgements and author names/affiliations for papers submitted for double-blind review. You can include these later in the camera-ready version. 1It is recommended that footnotes be avoided (except for the unnumbered footnote with the receipt date on the first page). Instead, try to integrate the footnote information into the text.